MailXmaster is an invaluable tool in helping us manage our digital communications. Inevitably in today's world most of our communication with members, the clerk, external agencies and the general public is conducted via email. In the past we’ve struggled to collate all this information for future reference; we tried Dropbox and other cloud storage facilities, but none were able to consolidate email and file storage. MailXmaster allows us to keep all emails and electronic files in one place and index them by every subject the Parish Council deals with. Weekly reports of all new emails and files ensure that every councillor always has the information they need at their fingertips.
George Crozer, Chairman - High Halstow Parish Council
MailXmaster unlocks the data in your Email System
MailXmaster is an intuitive easy to use tool which works seamlessly with your email system to create a fully searchable, cloud-based, database of all your organisation’s emails. Emails are saved in a series of shared workspaces making it easy to give individuals access to all emails pertinent to their role regardless of whether they were on the original recipient list. This will cut the number of emails you receive by >25% whilst increasing the relevance of the emails in your inbox. It is a considerable aid to collaboration & teamworking and will improve organisational efficiency, saving you both time and money.
MailXmaster is aimed at Professional Services organisations where it is vital to keep a “paper trail” of documentation relating to a specific client or project. However, any organisation where teams work together on common topics will find MailXmaster invaluable for enhancing team collaboration.
MailXmaster works alongside your existing email system, with NO additional software to install or support. It is easy to use - if you can send an email and fill out a web-form you can use MailXmaster.
Why do I need MailXmaster?
We All Have Email Overload
Copy List Confusion
It's a global epidemic AND a fact of business life which isn't going to go away. It's estimated that the average number of business emails sent & received per person per day is >130. So even a relatively small organisation could be sending & receiving in the region of 10000 emails per week.
MailXmaster will significantly reduce the number of emails you receive without reducing the amount of information available to you.
Studies say that only ~38% of emails are important and/or relevant. The trouble is that the 38% which are important to you today may not be the same 38% as is important next week; next month or even next year. Likewise, the 62% that is not relevant or important to you today could be vital to somebody else in your organisation.
MailXmaster will ensure the emails in your Inbox are those that are important today whilst still giving you access to those that might be important later.
Every day we all wrestle with the dilemma of who we should copy on emails? Do you copy everyone or only those from whom you need a response or some form of action? Whichever you choose it's inevitable that every email is going to fall into the important/relevant category for less than half the people on the copy list.
MailXmaster efficiently shares information without the need for "for information" emails, reducing email volume & ensuring you only receive the emails that require immediate attention.
How MailXmaster will Benefit your Business
Never Lose an Email
MailXmaster has comprehensive search capabilities which will enable you to quickly locate critical or sensitive emails.
MailXmaster allows emails to be filed in shared workspaces, enhancing cooperation and creating greater synergy within projects.
Emails are fully encrypted and securely uploaded to Amazon Web Services to ensure maximum security.
MailXmaster works alongside your existing email program. With no software or add-on to install so you can be up & running in minutes.